The Port Milang
Historic Railway Museum
When a person who spent thirty years developing business software packages, becomes the secretary of a small museum, the outcome is predictable …. A new and top class software package for small museums. That’s what happened at the Milang Railway Museum in South Australia. PRISM was developed and is now offered to other museums, at an attractive $500 one time price, with all proceeds going to the Milang museum. An optional telephone support and update service is available at $100 per year.
At the heart of PRISM is a powerful catalogue which will record and control each of your collections. For each item, fields are provided to record the description, the significance, the provenance and the ownership of the item. A photograph of each item can be added, together with a scan of the donation form, if applicable. Descriptive labels can be printed in two sizes for your displays.
Research tools are provided with a folder containing references and links to web pages. Users can use the Stories folder to compile stories and attach links to items in the collections and to stored references.
Paperless Records In Small Museums
A modern and economical Windows software package, developed by an Australian museum for Australian museums
Museums can customise the catalogue records by adding up to four extra fields for their special needs.
Using the “Find” button the entire catalogue can be searched for specified words selected by the user.
PRISM’s user interface is very similar to Microsoft Outlook with the same facilities to open folders and to personalise and sort lists. If you are used to Outlook then PRISM will be second nature to you.
Traditional multi-user software costs extra for the software and requires computer servers and equipment which is beyond the budget and skills of most small museums.
PRISM can be used concurrently by any number of your members with no extra equipment and no extra cost. All that is needed is a museum web site and an internet connection for each participating member.
One user, usually the Secretary, is identified as the master user and can access, add, remove and change any of the information in PRISM. All other users have read-only access to the documents, minutes and membership list. However they can participate in cataloguing and any changes they make are automatically synchronised through the museum web site.
Multi-user with nothing extra to pay!
Museum Documents at your fingertips
Minutes and Newsletters can be stored in PRISM for instant viewing by you and your members.
When a minute is finalised, your Secretary can export it to a PDF file and then import it into PRISM for viewing by all members.
Like all the information in PRISM, the minutes can be searched. If, say, you wanted to check when the purchase of a lawnmower was approved you can click the “Find” button, enter the word “lawnmower” and obtain a displayed list of minutes containing that word.
Easy Access to Minutes of Meetings, Newsletters, etc.
Managing Your Members and Keeping Them Informed
Your membership list can be entered into PRISM, giving you fast access to their contact details and their subscription status.
PRISM will print address labels when you need to mail out documents to members or can generate e-mails to members with an e-mail address.
The notes section can be used to record training details, skills information, etc. The “Find” button can then be used to rapidly identify volunteers with, for example, a specific skill.
What you need to run PRISM
PRISM requires Windows Vista, 7, 8, 8.1 or 10. Internet connections are needed to share information with multiple members. Microsoft Outlook is required to send out emails automatically.
All museum documents can be exported to PDF format and can then be linked into PRISM where all volunteers can then access them.