Museums can customise the catalogue records by adding up to four extra fields for their special needs.
Using the “Find” button the entire catalogue can be searched for specified words selected by the user.
PRISM’s user interface is very similar to Microsoft Outlook with the same facilities to open folders and to personalise and sort lists. If you are used to Outlook then PRISM will be second nature to you.
Traditional multi-user software costs extra for the software and requires computer servers and equipment which is beyond the budget and skills of most small museums.
PRISM can be used concurrently by any number of your members with no extra equipment and no extra cost. All that is needed is a museum web site and an internet connection for each participating member.
One user, usually the Secretary, is identified as the master user and can access, add, remove and change any of the information in PRISM. All other users have read-only access to the documents, minutes and membership list. However they can participate in cataloguing and any changes they make are automatically synchronised through the museum web site.
Multi-user with nothing extra to pay!
The documents you prepared for your registration or accreditation are important and need to be readily available to your members. They need to know where your museum is heading, how it is going to get there and the rules and procedures which need to be followed.
Any PDF format documents can be stored in PRISM for instant viewing by you and your members. A quick search facility shows you which documents contains word(s) which you specify.
All documents can be enlarged and printed as required.
Museum Documents at your fingertips
Minutes and Newsletters can be stored in PRISM for instant viewing by you and your members.
When a minute is finalised, your Secretary can export it to a PDF file and then import it into PRISM for viewing by all members.
Like all the information in PRISM, the minutes can be searched. If, say, you wanted to check when the purchase of a lawnmower was approved you can click the “Find” button, enter the word “lawnmower” and obtain a displayed list of minutes containing that word.
Easy Access to Minutes of Meetings, Newsletters, etc.
Managing Your Members and Keeping Them Informed
Your membership list can be entered into PRISM, giving you fast access to their contact details and their subscription status.
PRISM will print address labels when you need to mail out documents to members or can generate e-mails to members with an e-mail address.
The notes section can be used to record training details, skills information, etc. The “Find” button can then be used to rapidly identify volunteers with, for example, a specific skill.
What you need to run PRISM
PRISM requires Windows Vista, 7, 8, 8.1 or 10. Internet connections are needed to share information with multiple members. Microsoft Outlook is required to send out emails automatically.